Robot at an Exhibition: A Practical Guide to Scenarios and Preparation

Written by ROBOTio Team · · 6 min read

Article summary

How to use a humanoid robot at an exhibition: exhibition guide, multilingual Q&A, photo opportunities and feedback collection. Specific scenarios, space preparation and pitfalls.

A humanoid robot at an exhibition works best as an active guide and the first point of contact with visitors: it stops passers-by, welcomes them, takes them around the exhibition, answers basic questions and serves as a photo opportunity. To make this work, you need a pre-approved script, a suitably chosen model and a few practical arrangements on site: a level surface, a power socket and access for the operator. Below you will find specific scenarios, preparation guidance and potential pitfalls. ## Why a robot works at an exhibition At an exhibition, attention is won or lost in the first few seconds. A static board or leaflet will not stop a visitor, whereas a robot that moves, greets and responds will. People take out their phones, start asking questions, and you gain a natural opening to a conversation. The practical benefits that follow: - **longer time spent at exhibits**, because both children and adults want to interact with the robot, - **memorability** of your presentation or exhibition, - **photo opportunities** for social media, - **multilingual communication**: the robot speaks the language in which the guest addresses it (the website supports 13 languages). You will find a more detailed overview on the page [robot for exhibitions](https://robotio.eu/robot-hire-by-event-type). For commercial presentations, [robot for trade fairs](https://robotio.eu/robot-hire-by-event-type) is also a good fit, and for cultural exhibitions, [robot for museums](https://robotio.eu/robot-hire-by-event-type). ## Scenarios: what the robot does at an exhibition ### 1. Exhibition guide The robot accompanies visitors from one exhibit to the next and explains each of them. Unlike an information board, it actively engages people and holds their attention. At cultural exhibitions, it can tell stories and guide visitors in several languages. ### 2. Presenting exhibits and products At a trade exhibition, the robot introduces a product, starts a conversation and directs interested visitors to a meeting or a QR code. The operator steers the conversation so that it passes naturally to your sales representatives. ### 3. Interactive Q&A Visitors ask questions and the robot answers within the approved content. The persona and lines are approved in advance, so you know what the robot will say. Simpler, predictable questions work best; complex enquiries are passed on to the people at your stand. ### 4. Photos with visitors Photos with the robot are usually the most popular part of an event, and guests are happy to share them. The operator manages the queue and keeps the area safe. Learn more in our [robot for photo sessions](https://robotio.eu/robot-hire-by-event-type) offering. ### 5. Collecting feedback The robot can approach visitors with a short question and collect feedback through conversation. It is a lower barrier to entry than a form on a tablet. ### 6. A highlight of the programme If the exhibition has a stage or a dedicated area, you can include a five-minute ROBOrevue show (three humanoid robots and three live dancers, area of at least 12 × 6 m). ## Which robot suits which space The ROBOTio own fleet offers three options: - **Unitree G1 (135 cm)** is compact and suits even a narrower stand, for welcoming guests and photo sessions. Details at [Unitree G1](https://robotio.eu/unitree-g1-basic). - **Unitree H2 (180 cm)** is human-sized and clearly visible from a distance, even in a crowded hall. It suits large halls and stages. - **The robot dog [Unitree Go2](https://robotio.eu/unitree-go2)** appeals above all to children and families and complements a humanoid well. We can deploy up to 4 humanoids at a single event. All models are made by [Unitree](https://robotio.eu/brands/unitree), and you will find an overview in the [models](https://robotio.eu/models) section. Robots from other manufacturers (e.g. Tesla Optimus or Figure 03) are not available for hire; the alternative is the G1 or H2 from our fleet. ## What our projects have shown - At the 130th anniversary celebration of the construction company Podzimek in Třešť, the robot welcomed guests at the gate, introduced the owners' family on stage and performed a sketch at a historic horse gin. The programme was built on more than 70 custom-recorded lines. See the [Podzimek case study](https://robotio.eu/case-study/podzimek-130-let-trest-2026). - At the Forbes Next Big Thing festival in Brno, the robots opened the main programme, met visitors throughout the day and appeared in a live segment on TV Nova. See the [Forbes Next Big Thing case study](https://robotio.eu/case-study/forbes-next-big-thing-2026-brno). - The video from the Brilon × Aquatherm trade fair at Prague's Letňany has over 2 million views. See the [PVA Letňany case study](https://robotio.eu/case-study/pva-letnany-otevreni-haly). The lesson: a robot works best when it has a clear role and lines tailored to the event, not when it merely "stands at the stand". ## What to prepare The technical minimum is small: - a level, stable surface (for the ROBOrevue show at least 12 × 6 m; for other formats we will determine the area together), - an electrical socket close to the robot's area, - access for the operator and transport crates. We take care of transport, installation and an on-site rehearsal. Each robot has two operators throughout. The robot maintains its own movement and balance, while the operator controls direction and gestures. On the content side, please prepare: - the objective (contacts, memorability, education), - a list of exhibits or topics the robot should talk about, - the languages your visitors will use, - the tone of the persona, for approval in advance. ## What to watch out for - **Safe distance.** The robot needs free space around it, especially in a crush. The operator keeps watch, but bear this in mind when planning your stand layout. - **A programme with breaks.** We plan it around battery changes so that the robot is not "out of action" at peak times. - **Noise in the hall.** Conversation is more challenging in a noisy pavilion, so choose shorter lines and visible gestures. - **Expectations.** The robot is not an all-knowing assistant. It is a guide with approved content. - **Agreement with the organiser.** Check the exhibition centre's rules on transporting and positioning the robot in good time. ## Frequently asked questions ### Can the robot speak foreign languages? Yes. The robot speaks the language in which the guest addresses it, and the website's 13 languages are available. We approve the lines and persona in advance. ### How much space does the robot need? For the ROBOrevue show, at least 12 × 6 m. For welcoming, photo sessions and guiding, we will determine the space together according to your stand or exhibition. ### Do I need my own operator? No. The robot is always operated by our operators, two per robot throughout the event. ### How much does it cost? Prices are not published. You will receive a price on request via the enquiry form, and we will prepare an offer within 24 hours. ## Next step Send us the date, venue and type of exhibition, and we will propose a suitable robot and script. You can submit a non-binding enquiry on the page [humanoid robot hire](https://robotio.eu/robot-rental).

Want to see a humanoid at your own event? Find out how to rent a humanoid robot with our own operators.

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tipy

Tags

  • robot for exhibitions
  • humanoid robot
  • trade fairs and exhibitions
  • Unitree G1
  • Unitree H2
  • event marketing

About ROBOTio

ROBOTio helps companies rent, demonstrate and integrate humanoid robots: Unitree G1 and H2 for events, trade fairs, conferences and marketing campaigns — always with our own operators.