Humanoid robots at technology events: practical guide

Written by ROBOTio Team · · 6 min read

Article summary

How to deploy a humanoid robot at a tech day, AI summit or startup conference: concrete scenarios, preparation, technical requirements and pitfalls to watch.

A humanoid robot pays for itself at a technology event when it has a concrete role: greeting guests, introducing a programme block, participating in a panel or demonstrating where your sector is heading. Simply being "present" is not enough. The audience at technology events is demanding and will quickly spot whether the robot is communicating something or just standing in the corner. Below you will find scenarios that work, what to prepare and where mistakes are most commonly made. ## Why robots work at technology events Technology events focus on AI, robotics and automation. A robot is therefore not a decoration, but a living demonstration of the subject matter. Visitors can try interacting, ask questions about the technology and build discussion around what they see. The robot also gives participants a common topic of conversation, so dialogue flows more naturally—particularly valuable for networking. It suits various event formats: - company tech days and innovation days, - digital transformation events and Industry 4.0 conferences, - AI summits and startup conferences, - [hackathons](https://robotio.eu/robot-hire-by-event-type) and tech hub community meetings. For more on the format, see [robots at technology events](https://robotio.eu/robot-hire-by-event-type). ## Five scenarios that work ### 1. Conference opening The robot opens the programme instead of a traditional welcome speech or performs alongside a moderator. At the T-Mobile Data and AI conferences in Bratislava and Prague (5–6 October 2026), we opened the programme with ROBOrevue. Three humanoids in T-Mobile outfits greeted guests, introduced programme blocks from the stage, and participated in an AI panel discussion in Prague. Details in the [T-Mobile T-Data & AI case study](https://robotio.eu/case-study/tmobile-t-data-ai-2026-bratislava-praha). For more on this format, see [robots at conferences](https://robotio.eu/robot-hire-by-event-type). ### 2. Greeting guests and making a first impression The robot greets arrivals at the entrance and answers simple questions. At Microsoft in Bratislava, robot R.U.D.A. worked as a moderator's partner for a breakfast session—see [OneCore Business Breakfast](https://robotio.eu/case-study/onecore-business-breakfast-microsoft-bratislava). ### 3. Demo at a booth or trade show At a trade show, the first seconds count. The robot moves, reacts, and visitors pull out their phones. The operator uses the moment to start a conversation about a meeting or share a QR code. An example is the Brilon × Aquatherm trade show video with over 2 million views—see the [PVA Expo Letňany case study](https://robotio.eu/case-study/pva-letnany-otevreni-haly). For more on the topic: [robots at trade shows](https://robotio.eu/robot-hire-by-event-type). ### 4. Product or service launch The robot can reveal a product, hand over to a speaker, or perform a short dialogue. For this kind of moment, consider [robots for product presentations](https://robotio.eu/robot-hire-by-event-type) or [robots for launch parties](https://robotio.eu/robot-hire-by-event-type). A practical example comes from a Sony brand event—see [Sony × R.U.D.A. at Port X](https://robotio.eu/case-study/sony-robot-ruda-produktovy-event-portx). ### 5. Evening headline show For the evening programme or afterparty at a tech event, there's ROBOrevue: a five-minute performance by three humanoids and three live dancers. It requires a stage or designated space of at least 12 × 6 m. The Czech premiere took place on 3 September 2026 in Brno at the BEplan conference, where the robots mingled with guests from the afternoon on and accompanied a lecture on AI. See [BEplan Brno 2026](https://robotio.eu/case-study/beplan-brno-2026-ceska-premiera-roborevue). ## Which robot for which event - **Unitree G1 (135 cm):** compact, suitable for tight booth spaces, greeting and photography. Details: [Unitree G1 Basic](https://robotio.eu/unitree-g1-basic). - **Unitree H2 (180 cm):** human-sized, visible from a distance in a crowded room or on stage. - **Robopes Go2:** a nice complement for families and children, though more of a side attraction at purely technical conferences. Find an overview on the [models](https://robotio.eu/models) page or the [Unitree](https://robotio.eu/brands/unitree) brand page. If you're unsure, our [robot selection guide](https://robotio.eu/blog/jak-vybrat-robota-g1-h2-nebo-robopes-go2) can help. ## What to prepare 1. **The robot's role.** Define what it will do: greet, introduce, answer questions, hand over to speakers. One clear task works better than five vague ones. 2. **Dialogue and persona.** Scripts are approved in advance. At Podzimek a synové, the programme relied on over 70 custom-recorded lines. Technology audiences appreciate a professional tone and specific references to your sector. 3. **Language.** The robot speaks the language guests address it in. At international events, this is an advantage. 4. **Space and facilities.** A level and stable floor, a power outlet nearby, and access for the operator and shipping cases. For ROBOrevue, a minimum of 12 × 6 m. 5. **On-site rehearsal.** We arrive early, set up the robot and run through it before the programme begins. 6. **Integration with the programme.** Coordinate with production on timing, microphone setup and cues for the moderator. ## Things to watch out for - **Overblown expectations.** The robot maintains its own movement and balance; the operator controls direction and gestures. It's a guided experience, not a fully autonomous colleague. Be clear about this in your brief—technology audiences value honesty. - **Noise in the hall.** Voice interaction needs a quieter space. Choose a location away from main speakers. - **Safe space.** The operator monitors guests' proximity. Set aside a dedicated zone—see [robot safety among guests](https://robotio.eu/blog/bezpecnost-humanoidniho-robota-mezi-hosty-operatori). - **Long programme without breaks.** The robot needs pauses for battery changes. Build these into your schedule. - **Robot without follow-up.** Without a QR code, call-to-action or follow-up programme, interaction becomes just a photo. But photos are valuable in themselves—see [content for social media](https://robotio.eu/blog/robot-na-akci-obsah-na-socialni-site). - **Other brands' models.** We don't rent Tesla Optimus, Boston Dynamics Atlas or Figure 03—we can only provide information about them. Alternatives are G1 or H2 from our fleet; see the comparison in [our model overview](https://robotio.eu/comparison-of-models). ## Frequently asked questions ### How many operators does a robot have? Two of our operators are with each robot throughout the event. They're included in the offer. ### Can a robot participate in a panel discussion? Yes. In Prague at T-Mobile T-Data & AI, humanoids took part in an AI panel discussion. Questions and responses are approved in advance. ### What languages does the robot speak? It speaks the language guests address it in. The system supports 13 languages. Persona and dialogue are approved in advance. ### How much does it cost and how quickly can I get a quote? We don't publish prices on the website—they depend on event duration, number of robots and location. We send quotations with options within 24 hours of an enquiry. ## Request a no-obligation quote Tell us the date, venue and the role the robot will play at your technology event. You'll receive a quotation with options within 24 hours. Submit your enquiry on the [humanoid robot rental](https://robotio.eu/robot-rental) page.

Want to see a humanoid at your own event? Find out how to rent a humanoid robot with our own operators.

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tipy

Tags

  • robot at technology events
  • tech days
  • AI conferences
  • humanoid robot
  • robot rental
  • Unitree H2

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ROBOTio helps companies rent, demonstrate and integrate humanoid robots: Unitree G1 and H2 for events, trade fairs, conferences and marketing campaigns — always with our own operators.